Can employees legally record meetings with management?

by Janie Smith05 May 2014
Just because you can do something, it doesn’t mean you should.

With the proliferation of technology that includes a recording function, people often assume that it’s ok to record conversations with their managers. But even though the technology is available, the action may be illegal.

“What employees need to be aware of is that in many jurisdictions, there is legislation that prohibits recording private conversations and indeed, it is a poor practice both legally and in terms of addressing employment issues, to be covertly recording conversations with managers,” said Michael Byrnes, special counsel at Clayton Utz.

“If you feel the need to have a conversation recorded, you should either ask that the conversation be recorded or make it clear at the outset of the meeting that you are recording the conversation.”

There have been occasions where covert or secret recordings have been admitted into evidence in unfair dismissal cases, but it can backfire on the employee, said Byrnes.

“Sometimes, an employee can be too clever by half in recording a conversation. What will happen is that the recording will enable the employee to successfully argue that their dismissal has been unfair, but the Fair Work Commission will say that the fact that the employee has recorded a conversation secretly with their employer means that it’s not reasonably practicable for the commission to order reinstatement because the relationship of trust and confidence has broken down.”

Recording private conversations is also against the law in some jurisdictions, violating listening devices legislation.

Byrnes said that while it is important to document what has happened in meetings, the way to do it is to either take notes as the meeting is taking place or to take a note as soon as possible after the meeting.
Another alternative is to have an independent witness or support person taking notes during the course of the meeting.

“Usually the listening devices legislation affects journalists in the course of their professional work or private investigators in the course of their work, but it applies to everybody and it can affect the recording of conversations that are considered to be private. A meeting with your manager would be considered to be a private conversation.”
Have you ever been secretly recorded by an employee? How did you deal with the situation?


  • by Sally 5/05/2014 12:26:14 PM

    An employee claimed to have secretly recorded a conversation. We advised that this was inappropriate behavior, potentially illegal, and would not be condoned. I gave my consent for the recording to be disclosed as part of an investigation into the matter at hand, but the recording was never produced.

  • by Laurence 7/05/2014 9:23:57 AM

    Normally if an employee sees the need to record their conversations with management the 'trust and confidence' has already broken down. In the majority of cases where this occurs it is due to management denying what was said in previous conversations. Also if someone is aware that they are being recorded normally they will not say what they really think and in some cases refuse to take part in the conversation if they are aware it is being recorded, which indicates they really have something to hide.
    If the worplace is open and above board managers have nothing to fear being secretely recorded. What do they have to hide? In many professions/jobs you do not have a right to have a support person present during conversations... as management classes them as 'private conversation' between them and the relevant employee.

  • by Angel 20/02/2018 8:17:10 AM

    I think employee should be able to use a recording device. I my situation I do not trust management and anything they say would end up being they said I said and the majority of the time it goes in their favor. If the conversation during the meeting starts to turn hostile can the employee say , " i'm taking out my recorder to record this because it is getting out of hand and this is not a peaceful conversation.

Most Read