Can you stop staff from quitting after training them?

A lawyer explains if employment bonds are legal in Singapore

Can you stop staff from quitting after training them?

Employer-employee relationships depend primarily on the terms and conditions of the employment contract.

In some instances, the employer wants control over the employees ability to leave the company, especially in situations where the employer will or has invested a lot of time and incurred significant expense to train and equip the employee with the necessary skill set to perform the job.

In return, the employer often wants the employee to stay at least for a number of years for them to reap the reward of their investment.

In most instances, the parties can customise the employment contract to suit their specific needs.

A well-drafted employment contract may include a provision that the employee must pay the employer a specific sum should the employee wish to leave the company before a certain time. These provisions are referred to as employment bonds.

Employers often wish to include an employment bond to protect themselves against employees leaving before completing a minimum time at the company.

Generally, the court adopts a freedom of contract approach, and parties can include whatever they wish. However, the court does intervene in cases where the terms of the contract are illegal or unfair.

Before entering into an employment contract that contains an employment bond, both the employer and the employee must understand their rights and obligations created by the employment bond clause.

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What is an employment bond?
An employment bond is an agreement between the employer and the employee stating that the employee shall remain with the company for a certain minimum time after joining the company or after being sent for training.

They further agree that should the employee leave before the agreed-upon time, the employee will have to pay the employer a certain amount, called liquidated damages, as compensation.

The employee, for example, agrees to remain with the company in return for training received.

The reasoning behind such a clause is to protect the employer and provide compensation for losses suffered as a result of costs incurred in recruiting training, and possible losses that can incur until a replacement is hired and trained.

The bond amount will also serve as a deterrent to stop the employee from terminating the employment contract before the agreed-upon time – i.e. to make the employee think twice before leaving their job.

On the face of it, it sounds fair and reasonable – the employer should have the right to claim compensation and recovery for the money spent on expensive training, upgrading, and upskilling.

They should be protected against an employee who quits after the training, upgrading, and upskilling to find better employment after the employers investment in the employee.

If used fairly and reasonably, employment bonds can be a handy employer-friendly tool.

Unfortunately, in some cases, these employment bond restrictions are unethical, unfair, and to the detriment of the employee.

Often these clauses state that the employee must pay excessive sums of money if they leave the company during the bond period.

Some of the bonds are also imposed although there has been no training, upgrading, or upskilling. This is certainly unfair for employees who are penalised.

Fortunately, although the court adopts a freedom of contract approach, it will also protect employees against being exploited.

The courts will not hesitate to hold an employment bond unenforceable if it seems excessive or it is deemed to be a penalty clause. Employers should bear this in mind when proposing the terms of a bond clause.

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When is an employment bond enforceable in law?
The Employment Act does not have any provision in relation to employment bonds.

Any dispute about employment bonds will be based on the terms of the employment contract and must be settled in a civil court. The legality of bond clauses depends on the circumstances of each case.

If the parties agreed freely and without any coercion to a pre-determined sum of money as a genuine estimate of damages, it might be valid and enforceable.

If, however, it is one-sided or unreasonable, or the amount is disproportionate to what was invested in the employee, it will be held to unenforceable.

Penalty clauses such as clauses that restrict an employee from leaving employment although no training, upskilling, or upgrading cost was expended are also illegal.

If an employee chooses not to complete the bond, they might have to pay the amount of liquidated damages provided in the contract.

If, however, the amount of money is such that it is regarded as a penalty, instead of compensation and a genuine estimate of the loss, the court may decide that it is still illegal and unenforceable.

In recent years, the courts have held many employment bond clauses unenforceable on the basis that it amounts to a penalty and not compensation.

Simply put, the terms of the bond clause will determine its enforceability.

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When is the provision a penalty according to the law?
In Singapore, the law governing the enforceability of penalty clauses is largely based on the 1915 House of Lords decision in Dunlop Pneumatic Tyre Company v New Garage and Motor Company (1915) AC 79.

Even though this decision is more than a century old, it remains the law in Singapore and adopted in Xia Zhengyan v Geng Changqing [2015] 3 SLR 732.

The decision stated that when the contract provides for liquidated damages to be paid in the event of a breach, it will be enforceable if the amount of damages is a genuine pre-estimate of the loss flowing from the breach (early termination) of the contract.

The court further stated: If the obligation or damages sought is extravagant and unconscionable in comparison with the loss that could conceivably be proved to have followed from the breach, the provision is a penalty and thus unenforceable.

Thus, if the amount is excessive or disproportionate to the loss suffered by the employer, it will be regarded as a penalty. It is not a genuine pre-estimate of the loss.

In simple terms the Cavendish test can be considered by asking the following questions:

  • What legitimate interest, if any, is protected by the clause?
  • Does the clause create a secondary obligation?
  • Is it in the innocent partys (employer) legitimate interest to impose such a secondary obligation?
  • Is the detriment (secondary obligation) on the contract-breaker to protect that interest, proportional to the innocent partys legitimate interest? Or is it unconscionable, or extravagant?

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Are there any other defences available to an employee?
All the standard rules of contract law apply and must be adhered to when entering into an employment contract. It follows that all the normal defences will also be available when faced with a claim for breach of contract.

If, for example, the employee can show that they signed the contract under duress or coercion, or that they didnt understand the extent of the bond, it might be a successful defence against an employment bond claim.

If the employer had far more bargaining power than the employee and induced the employee to sign an unconscionable contract, the court might declare the contract invalid.

Misrepresentation might be another defence. If the promised training, upgrading, and upskilling never happened, the employee cannot be expected to honour the employment bond.

The liquidated damages must also be a genuine pre-estimate of damages as compared to a penalty amount that is extravagant and unconscionable in amount in comparison with the greatest loss that could conceivably be proved to have followed from the breach.

Employment bonds are very useful for employers. It is an employer-friendly tool to deter employees who quit their jobs as soon as something better” comes their way after the investment that the employer has made on the employee.

It assists employers to minimise their losses in such situations as the employee is required to stay with the employer for a period of time.

Employees, however, should always have the right to resign, even during the agreed time period.

An employment contract is not supposed to enslave” the employee or stop the employee from leaving.

It only allows the employer to claim for the genuine pre-estimate of loss if the employee leaves during the bond period.

It seems fair that the employer should be able to receive compensation for money spent on training and grooming the employee.

Although the courts will lean towards holding a party to their contractual obligations, it is clear that the courts will not hesitate to declare employment bond provisions unenforceable if it is excessive or disproportionate, and, in fact, amounts to a penalty.

The pre-determined amount must be reasonable and proportional if the employer wants to enforce it.

Muntaz is a partner in I.R.B. Law and oversees the work of associates as well as manages the firm with the managing partner. She holds two degrees from the National University of Singapore.

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