Organisations that allocate time for reflection make good decisions again and again, says an occupational therapist BY HCA 06 Mar 2017 Share Bei ng productive has traditionally been viewed as working through a list of tasks quickly. The problem is we have a never ending list of tasks vying for our attention. Therefore, it is hard to ever switch off, get anything done or feel a sense of accomplishment, according to Angela Lockwood, occupational therapist and author of Switch Off. How to find calm in a noisy world. “Productivity really comes down to two things, energy and focus. Having enough energy to get you through the week with reserves for weekend, while having the clarity of mind to determine what is important and what isn’t,” said Lockwood. “Our weekends hold the key to our productivity and when we use our weekends (or our days not at work) for what they were designed for we will find renewed energy and focus in all areas of our lives.” Lockwood said three actions will help employees maximise their week by using their weekends better. Reflect Friday afternoon before you leave work, on the way home or over Friday night dinner, use this time for reflection. In our ‘right here, right now’ world we are quick to move on to the next thing not taking the time to reflect on what worked during our week and what didn’t. Individuals and organisations that allocate time for reflection make good decisions again and again. They identify what they did right and what they did wrong, and use the experience to shape how they approach similar situations in the future. This also works on an individual level. Look back on your week to see what worked well for you and what you need to do differently. This will help you to switch off over the weekend, learn and move on. Rest Sleep and rest are often viewed as luxuries in our fast-paced world. With so much to do and so little time, sleep and rest are seen as obstacles to getting things done. We all know the importance of sleep and taking a break when we are starting to feel overtired or ill. The problem is, rest is typically what we do when it is too late — we rest when we are already overtired and/or sick. To rest means to ‘cease work or movement in order to relax, sleep, or recover strength’. So use your weekends to do just that. Intense activity and energy expenditure (your work week), needs to be balanced by rest and repair (your weekend). Your weekend rest schedule could be a morning walk to the local café, a surf, an afternoon read of the newspaper, a visit to a friend or even a Sunday morning long-breakfast. Take opportunities to rest when you can, it is the single most effective way for you to switch off and gain the energy boost you need. Refocus We can’t always be in a zoned-out, disconnected, chilled-out rest zone. We eventually have to go back to work! Rather than our return to work being a chore transition into the work week with renewed energy and focus and plug it in where it’s needed. How you do this is to use some time on your weekend to plan for the week ahead. Being organised is really the key to ensuring the week flows smoothly. By being organised we cease to be reactive and become proactive. Being proactive means we are in control rather than just responding as things pop up. When we are organised our day flows better, and if we do forget something it isn’t that big a deal. Use a portion of your weekend to plan your meals for the coming week, shop for groceries (or have them delivered), plan your tasks for the week, and set a household routine. Related stories: How mindfulness boosts productivity and company culture ATO staff refuse to work an extra nine minutes a day Why you should encourage ‘unexpected breaks’ You've reached your limit - Register for free now for unlimited access To read the full story, just register for free now - GET STARTED HERE Already subscribed? Log in below LOGIN Remember me Forgot password?